Hiring a Volunteer Coordinator – Inclusive Homework Club

Re-advertised – Immediate start

Background to Inclusive Homework Club

Inclusive Homework Club is a charity that helps children and young people. The charity offers one to one educational support to children from disadvantaged backgrounds, including from families where English isn’t their first language and where parents are unable to support them at home, as well children with additional support needs. The inclusive Homework Club is seeking to recruit a volunteer coordinator who will be responsible for recruiting and providing ongoing support and training to a team of volunteers and parents to ensure a continuous provision homework club. The candidate will work alongside the Homework Club Project Manager, the Homework Club staff, and key stakeholders to plan and coordinate the programme.

 Role Specification 

  • Title – Volunteer Coordinator
  • Location – Kinning Park Complex, 43 Cornwall St, Glasgow G41 1BA
  • Time Commitment – 3 years from the start of the employment
  • Reporting to – Project Manager
  • Salary – £25,000 PRO RATA.
  • Hours of work – 21 hours/week

Please apply to this position only if you’re permitted to work in the UK

Inclusive Homework Club is seeking to recruit a Volunteer Coordinator whose skills and knowledge will add to the expertise of the existing Homework Club Team.

Role Purpose

To recruit and train volunteers and parents, and assess and match pupils’ needs to tutors/teachers. The post holder will ensure adequate tutors are available to the Homework Club and keep the provision going. You will work in favor of the Inclusive Homework Club’s charitable objectives and act in the best interests of the charity and its beneficiaries.

Responsibilities and Duties

  • You will recruit and provide support to the team of volunteers at the Inclusive Homework Club (IHWC) to ensure the effective delivery of homework support provision.
  • You will support face-to-face and online provision of the IHWC’s services.
  • To provide essential and ongoing training and support to both volunteers and parents in large groups and on a one-to-one basis.
  • Produce quarterly reports to both internal and external stakeholders.
  • Build links with external partners and agencies working in educational sectors.
  • Report and engage with the homework club staff team and funding representative throughout the life of the project.

 

Other Responsibilities:

  1. Collaborate with the Project Manager to effectively manage the team of volunteers at IHWC, supporting the homework club to achieve its aims and objectives.
  2. Carry out screening, including conducting Protecting Vulnerable Groups (PVG) checks, and recruitment to ensure our service users receive the best support from high-quality and dedicated tutors. Ensure volunteers work in line with IHWC’s Code of Practice.
  3. Create and deliver induction and orientation sessions/resources for volunteers and Parents.
  4. Ensure an adequate number of volunteers are consistently available to provide homework provision to our service users and in sports club.
  5. Maintain volunteer records/weekly rotas and supervise weekly diary entries.
  6. Create and organize feedback sessions/channels and share updates across IHWC.
  7. Manage effective communication with volunteers and parents across a wide range of communication channels to ensure effective homework support provision.
  8. Monitor and evaluate the IHWC’s service provision and collaborate with the IHWC’s team to achieve improvement and development of the IHWC.
  9. Perform administrative tasks including updating the volunteer Handbook, developing job descriptions, newsletters, and social media posts, and completing reports for funding organizations and boards of trustees as required.
  10. Participate in relevant meetings and training sessions internally and externally.
  11. Maintain confidentiality in accordance with the confidentiality policy.
  12. Expand, organise, and improve our bank of teaching/training resources for teachers, tutors, and parents.
  13. Be able to assess children and Young People’s Educational needs before matching them with their tutor.

 

Person Specification

All of the following requirements will be assessed from a combination of information provided from an application form, the interview process, and references (if applicable).

Essential

  1. Excellent communication, verbal and written, and interpersonal skills. ✔
  2. Proficient in using MS office ✔
  3. Experience delivering training sessions. ✔
  4. The ability to work as part of a team. ✔
  5. Experience of working with volunteers and in a relevant field ✔
  6. Experience writing reports & surveys ✔
  7. Proficient in managing relationships with stakeholders & educational providers ✔
  8. Experience working with asylum seekers in educational & integration basis settings ✔
  9. The ability to recruit the right individuals for the relevant job/subject. ✔
  10. Achieve set outcomes and targets ✔
  11. Excellent in using the internet and social media platforms for blog writing and posting videos. ✔
  12. Punctual, adaptable, reliable, and patient ✔

    In addition to the above, the following areas have been identified as desirable areas of expertise we are particularly interested in recruiting to our Trust Board and are deemed to be desirable:

  13. Someone with lived experience of the asylum system ✔
  14. Someone who speaks more than one language ✔
  15. Experience working with people whose English is not their first language ✔
  16. Experience working in an educational environment.

Interested Candidate should send their CV to info@inclusivehwclub.org.uk

Closing date – 31/08/2023 at 12.00pm

Interviews will be held on – 11/09/2023.

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