African Relief Support – Administrator Vacancy

Terms: 30 hours per week at £9.90

Be responsible for the smooth running of the charity office, dealing with enquiries by telephone, email and post, and maintaining filing systems (both electronic and hard copy). Filter telephone calls before passing them to the necessary person. Take and relay accurate and timely messages and answer questions where possible. Maintain a comprehensive paper and electronic filing system.

Deal with visitors to the organisation in an appropriate and personable manner. Make any necessary travel arrangements for the charity team. To undertake word processing, electronic communication, telephone communication, filing, faxing, printing and photocopying work as required by the charity team, including the HR and Marketing teams.

Set up meetings, book meeting rooms and coordinate events accordingly. Assist with keeping contact databases and records up to date, including forwarding any data protection queries to the relevant team. Be responsible for the handling and processing of post. Maintain office supplies and orders, creating purchase orders on Zero accordingly.

Draft, type and dispatch charity office correspondence as requested. Attend occasional evening and weekend fundraising/charity events and exhibitions as required. Formatting organisation policies in line with brand guidelines. You have the experienced and confident in communication, especially delivering public presentations to interested groups and organisations of various ages and interests. 

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